1.        RESPONSIBILITIES

The Purchasing Department is responsible for all purchasing for the City. Responsible for the supervision of the Parking Authority

Administration. The Purchasing Agent serves as Secretary for the Board of Standardization. Responsible for the monthly

preparation of the Diesel Fuel User Tax Report to the Comptroller of the Treasury in Annapolis.

2.        ANNUAL OPERATING PROGRAM

a. Supervise, control and process all City purchases.

b. Maintain correspondence and services to the various City departments.

c. Responsible for preparation of various monthly and quarterly reports.

3.        ANALYSIS OF ACTIVITY AND ACCOMPLISHMENTS

City Council Meetings, July 12, 26, August 9, 23, September 13, 27, 2004.

A.   July 6, 2004 – Mtg w/Dick Anderson; Council Worksession

B.   July 7, 2004 – Mtg w/Fesco

C.   July 9, 2004 – Mtg w/Tom Calo & Fred Harris re: Pay & Classification Study

D.   July 12, 2004 – Mtg w/Jeff Badger

E.   July 13, 2004 – Contract 15-04-Loader Opens

F.    July 19, 2004 – Mtg w/John Pick & Les Lutz re: Hubert R White building & parking

G.    July 23 – 26, 2004 – Purchasing Training for City employees

H.    July 28, 2004 – Mtg w/John Pick re: Riverfest

I.   July 29, 2004 – Mtg w/John Pick & Rob Hart

J.   August 6, 2004 – Purchasing Agent & Senior Buyer attended Annual NIGP Forum

K.   August 10, 2004 – Contract 10-04-NECR (2) Opens

L.   August 16, 2004 – Contract 16-03-W Pre-Bid Mtg Well #15

M.   August 17, 2004 – Mtg w/John Pick, Mayor Tilghman, and Liz Lutz; Mtg w/Dick Anderson

N.   August 26, 2004 – Pay & Classification Study Review

O.   August 27, 2004 – GIS Mtg

P.    August 31, 2004 – Mtg w/Erin Cox of Telewire

Q.    September 9, 2004 – Interview with Bennett/Yarger

R.    September 13, 2004 – Electric Bid Due

S.    September 14, 2004 – Mtg w/Al Porianda re: Land Lease

T.    September 16, 2004 – EMS Billing Pre-Bid Meeting; Contract 16-03-W Well 15 Rebid

U.    September 21, 2004 – Contract 104-05 City Vehicles Pre-Bid Meeting

V.   September 22, 2004 – Mtg w/Shore Energy; RFP 1-05 Rebid Pay & Classification Study Rebid; Mtg w/Bill Ahtes and John Pick.

W.    September 23, 2004 – Contract 1-05-PUMP Pre-Bid Mtg; Mtg w/Dan Pissario of O’Brien & Gere.

X.   September 27, 2004 – Contract 102-05 Police Vehicles Opens; Contract 101-05 EMS Billing Opens.

Y.   September 28, 2004 – Project Review Board Meeting

Z.   September 29, 2004 – CCDC Meeting.

AA.   September 30, 2004 – Contract 105-05 Pre-Bid Meeting for Snow Removal.

4.        PROBLEMS AND CORRECTIVE ACTION

None.

5.        STATISTICS

FIRST QTR                    FIRST QTR.

FY'04                          FY'05               DIFFERENCE

Purchase Orders                             117                                 110                    -   7                           

Payment Authorizations                   189                                 248                    +59                           

Request for Quotations                     19                                     7                     -12

Contracts Awarded                          12                                     4                      - 8

                                                      FY >04                                 FY >05                            DIFFERENCE

Purchase Orders                          $1,302,442.33                      $   736,776.34                      - $565,665.99

Payment Authorizations                $   638,067.38                      $1,165,438.44                      +$527,371.06