SECOND QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2004
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review and Analysis).
2. Annual Operating Program - (See First Quarter - Review and Analysis).
3. Analysis of Activities/Accomplishments:
October 2, 2003 - Installation of new Parking Software.
October 8, 2003 - City Council Worksession.
October 10, 2003 - Mtg. w/Palmer, John Pick and Paul Wilber
October 13/27, 2003 - City Council
October 16, 2003 - Energy Saving Training w/Dick Anderson.
October 17, 2003 - Mtg. w/Channel 47.
October 21, 2003 - Valuing Diversity Course at Wor-Wic Community College.
October 22, 2003 - City Council Worksession.
October 24, 2003 - Ribbon Cutting for Parking Lot #10.
October 27, 2003 - Contract 107-04 Office Trailer for WWTP Opens.
November 4, 2003 - Mtg. re: Robbins Avenue.
November 5 - 7, 2003 - MPPA Conference, Annapolis, Maryland
November 10, 2003 - Mtg. w/Dick Anderson; Pre-Bid Mtg. for 101-04 Trucks/Equipment.
November 10/24, 2003 - City Council Meeting.
November 11, 2003 - Closed for Veterans Day.
November 12, 2003 - Risk Management Meeting.
November 13, 2003 - Heartsaver AED Class; Pre-Bid Mtg. for 109-04 Johnson Pond Fishing Pier.
November 14, 2003 - GIS Meeting.
November 17, 2003 - Council Reorganization Meeting.
November 18, 2003 - Pre-Bid Mtg. for RFP #01-04, CDBG Consulting.
November 19, 2003 - Mtg. w/Officer Shearin; Project Review Board Mtg.
November 20, 2003 - Contract 101-04 Trucks/Equipment Opened.
November 26, 2003 - Mtg. w/John Pick, Michelle Ennis; Pre-Bid Mtg. 4-04-SWM.
November 27/28, 2003 - Closed for Thanksgiving.
December 1, 2003 - Mtg. w/Don West, West Recreation.
December 2, 2003 - RFP #01-04 CDBG Consulting.
December 3, 2003 - Fire Department Interviews.
December 8, 2003 - Conference call w/Suntrust; Lease/Purchase Quotes due.
December 8/22, 2003 - City Council Meeting.
December 9, 2003 - Mtg. w/Howard Landon and Walt Smullen.
December 10, 2003 - CCDC Meeting.
December 11, 2003 - Energy Management Meeting.
December 12, 2003 - Mtg. w/John Pick, Debbie Stam, Jack Lennox & Lori re: RFP 01-04.
December 15, 2003 - Pre-Bid Mtg. for 4-04-SWM.
December 16, 2003 - Pre-Bid Mtg. for 1-04-W, Circle Avenue Bridge.
December 17, 2003 - City Council Orientation.
December 25/26, 2003 - Closed for Holiday.
4. PROBLEMS AND CORRECTIVE ACTION
5. STATISTICS:
NUMBER OF PURCHASE DOCUMENTS
|
|
|
|
|
Year-To |
-Date |
|
|
|
2nd Qtr. |
2nd Qtr. |
|
|
|
|
|
Description |
FY’03 |
FY’04 |
Diff. |
FY ‘03 |
FY’04 |
Diff. |
|
Purchase Orders |
78 |
72 |
- 6 |
189 |
189 |
-0- |
|
Payment Authorizations |
165 |
220 |
55 |
362 |
409 |
47 |
|
Request for Quotations |
11 |
15 |
4 |
23 |
34 |
+11 |
|
Contracts Awarded |
1 |
9 |
8 |
14 |
21 |
7 |
AMOUNT OF PURCHASES
|
Description |
FY ‘03 |
FY ‘04 |
Difference |
|
|
|
|
|
|
Purchase Orders |
$436,921.09 |
$691,476.30 |
+ $254,555.21 |
|
Payment Authorizations |
$463,143.17 |
$516,171.50 |
+ $ 53,028.33 |
YEAR-TO-DATE
|
Description |
FY ‘03 |
FY ‘04 |
Difference |
|
|
|
|
|
|
Purchase Order |
$1,682,934.13 |
1,993,918.63 |
+ $310,984.50 |
|
Payment Authorizations |
$ 854,619.70 |
1,154,238.88 |
+ $299,619.18 |