FOURTH QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2003
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review & Analysis).
2. Annual Operating Program - (See First Quarter - Review & Analysis).
3. Analysis of Activity and Accomplishments:
A. April 2 - Risk Mgmt Mtg.
B. April 7 - Mtg w/Brian Lewis & Debbie Stam re: Boundless Playground
C. April 8 - Contract 106-03: Contact Bldg & Dugout Opened; CCDC Mtg.
D. April 14, 28 , May 12, 27, June City Council Meeting.
E. April 16 - Mtg. w/Jeff Marshall of Unifirst; Contract 108-03: Ambulance Pre-Bid Mtg.
F. April 21 - Mtg. w/Mike Hogan of GMB re: Parking Lot No. 10
G. April 24 - Mtg w/Ken Hutchinson of Verizon re: Billing; Mtg. @ Water Plant @ City Park - Fence Security Walk-thru; Parkside Highschool Municipal Government Night.
H. April 25 - Mtg. re: Pension Study Results.
I. May 1 - Contract 108-03: Ambulance Bid Opened; Mtg. w/Ethics Commission.
J. May 5 - Mtg. w/John Pick and Mayor re: John Carroll.
K. May 6 - Presentation @ Arts Council by design firms.
L. May 7 - Pre Construction Conference re: RT 13/Church St - State HWY Office
M. May 8 - Contract 16-03-W: Replacement of Well 6 Pre-Bid Mtg.; Web Demo for AIMS.
N. May 12 - Mtg w/David Friedel of DBF re: Change Orders; Contract 5-03-ZPF: Zoo Perimeter Fence Pre-Bid Mtg.; Web Demo for AIMS; Contract 109-03: Concrete Building Pre-Bid Mtg..
O. May 13 - Purchasing & Parking Budget Presentation to Council.
P. May 14 - Mtg. w/Gary Comeges at Lot #10; Risk Mgmt Mtg.
Q. May 15 - Verizon Billing Symposium in Ocean City.
R. May 16 - Mtg. w/John Pick and George White; Mtg w/Finance Dept.
S. May 19/20 - Council Discussions on Budget.
T. May 21 - Groundbreaking Ceremony for Boundless Playground.
U. May 22 - Contract 19-03-BR: Snow Hill Rd. Bridge Pre-Bid Mtg.
V. May 28 - Mtg. w/Fred Harris, Mark Miller & Paul Pittman; Contract 16-03-W Well 6 Opened.
W. June 2 - Contract 25-03-SWM: Stormwater Filtration Unit Pre-Bid Mtg.
X. June 3 - Council Budget
Y. June 5 - Contract 111-03: Lake Street Playground Module Pre-Bid Mtg.
Z. June 9, 26 - City Council
AA. June 12 - Mtg. w/Debbie Stam & Brian Lewis re: Boundless Playground.
BB. June 13 - GIS Mtg.; Mtg. w/Davis, Bowen & Friedel, Dale Pusey & AC Schultes.
CC. June 16 - Contract 25-03-SWM: Stormwater Filtration Unit Opened; Contract
110-03: Lake Street Bleachers Opened; Contract 111-03: Lake Street Playground
Equipment Opened.
DD. June 18 - Council Worksession re: Lot #15.
EE. June 20 - Contract 119-03-BR: Snow Hill Bridge Repairs Opened.
FF. June 24 - Mtg. to discuss Robins Avenue Lift Station.
GG. June 26 - NIGP Webinar attended by Purchasing Agent and both Buyers.
4. On-Going Programs
A. Administer and monitor City’s cell phone and telephone accounts.
B. Monitoring of electrical accounts.
5. Statistics
NUMBER OF PURCHASE DOCUMENTS
4th Qtr. 4th Qtr. Year-To-Date
Description FY’02 FY’03 Diff. FY’02 FY’03 Diff.
Purchase Orders 124 96 -28 452 398 -54
Payment
Authorizations 72 157 +85 538 705 +167
Request For Quotes 16 8 -8 83 46 -37
Contracts Awarded 2 9 +7 29 30 +1
AMOUNT OF PURCHASES
Description 4th Qtr. FY ‘02 4th Qtr. FY ‘03 Difference
Purchase Orders $1,498,028.79 $1,036,829.05 - $461,199.74
Payment
Authorizations $ 297,079.53 $ 393,772.26 + $ 96,692.73
YEAR-TO-DATE
Description FY’02 FY’03 Difference
Purchase Orders $6,614,432.69 $3,473,990.45 - $3,140,442.24
Payment
Authorizations $1,569,524.87 $1,509,243.62 - $ 60,281.25