FOURTH QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2004
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review & Analysis).
2. Annual Operating Program - (See First Quarter - Review & Analysis).
3. Analysis of Activity and Accomplishments:
A. April 2, 2004 - Pre-Bid Mtg re: Contract 112-04 Garage Floor Sealing
B. April 5/6, 2004 - Munis Training - Requisitions
C. April 6, 2004 - Pre-Bid Mtg re: Contract 21-03-S&W Rebid
D. April 8, 2004 - Emergency Procedures Mtg; Pre-Bid Mtg re: Contract 113-04 Irrigation at Lake Street Park
E. April 12, 2004 - Bid Opening Contract 31-03-TFA Trickling Filter
F. April 15, 2004 - Bid Opening Contract 112-04 Garage Floor Sealing
G. April 16, 2004 - Bid Opening Contract 113-04 Irrigation @ Lake St Park
H. April 20, 2004 - Bid Opening Contract 21-03-S&W Rebid; Mtg w/Wor-Wic, Wicomico County, and City to review Rebid
I. April 19-22, 2004 - Purchasing Agent at Parking Conference, Chicago, IL.
J. April 22, 2004 - Pre-Bid Mtg re: 13-04-S&W
K. April 23, 2004 - Emergency Council Mtg re: Wor-Wic Projects
L. April 27, 2004 - Pre-Bid Mtg re: Contract 18-03-LS Robins Ave
M. April 30, 2004 - Pre-Bid Mtg re: Contract 114-04 Boundless Playground Phase II
N. May 3, 2004 - Mtg w/Gary Mackes
O. May 5, 2004 - AIMS Training for Parking Software
P. May 6, 2004 - Pre-Bid Mtg re: Mill Street Rebid; Mtg w/John Pick re: Marine RFP
Q. May 10, 2004 - Bid Opening Contract 31-03-TFA Trickling Filter
R. May 11, 2004 - Pre-Construction Mtg re: 1-04-W Circle Avenue
S. May 12, 2004 - Purchasing Exhibit @ Vendor Fair; Risk Mgmt Mtg; Parking Budget for Council
T. May 13, 2004 - Mtg w/Jack Elliott re: Canal Park Drive; Marina Commission Mtg
U. May 14, 2004 - Bid Opening Contract 114-04 Boundless Playground Phase II
V. May 18, 2004 - Mtg w/Dick Anderson of CQI
W. May 26, 2004 - Mtg w/Mike Hardy of Ikon; Bid Opening Contract 3-04-BR Rebid
X. June 4, 2004 - Pre-Bid Mtg re: Contract 13-04-SW Chesapeake Shipbuilding; Pre-Bid Mtg re: Contract 116-04 Ambulances
Y. June 9, 2004 - Pre-Construction Mtg re: Wor-Wic
Z. June 10, 2004 - CCDC Mtg
AA. June 14, 2004 - Mtg w/Mayor re: Lot #13 for use w/residents; Mtg w/Rob Mulford
BB. June 15, 2004 - Pre-Bid Mtg re: Contract 15-04-Loader
CC. June 16, 2004 - Bid Opening Contract 115-04 Tractor; Mtg w/John Jacobs and John Pick re: Hill Int. Construction Management
DD. June 18, 2004 - Bid Opening Contract 116-04 Ambulances; Bid Opening 13-04-
S&W Chesapeake Shipbuilding.
EE. June 21, 2004 - Mtg w/Dick Anderson of CQI
FF. June 24, 2004 - Mtg re: Boundless Playground Phase II
GG. June 25, 2004 - Mtg w/Steve & Greg; Mtg w/Greg Webster of Portacel
HH. June 28, 2004 - MML Vendor Exhibit
II. June 29, 2004 - Interview for assistant for Parking Garage Supervisor
Attended City Council Meetings April 12 and 26, May 10 and 24, June 14 and 21, 2004.
4. On-Going Programs
A. Administer and monitor City’s cell phone and telephone accounts.
B. Monitoring of electrical accounts.
5. Statistics
NUMBER OF PURCHASE DOCUMENTS
4th Qtr. 4th Qtr. Year-To-Date
Description FY’03 FY’04 Diff. FY’03 FY’04 Diff.
Purchase Orders 96 127 + 31 398 424 + 26
Payment
Authorizations 157 183 + 26 705 779 +74
Request For Quotes 8 7 + 1 46 39 - 7
Contracts Awarded 9 8 - 1 30 24 - 6
AMOUNT OF PURCHASES
Description 4th Qtr. FY ‘03 4th Qtr. FY ‘04 Difference
Purchase Orders $1,036,829.05 $8,872,918.89 + 7,836,089.84
Payment $ 393,772.26 $ 257,008.88 - 136,763.38
Authorizations
YEAR-TO-DATE
Description FY’03 FY’04 Difference
Purchase Orders $3,473,990.45 $11,639,640.95 + $8,165,650.50
Payment $1,509,243.62 $ 1,804,953.46 + $ 295,709.84
Authorizations