City of Salisbury
Finance Department
First Quarter
Fiscal Year 2004
Department of Finance The principal functions of the Finance Department office are: Supervision of all disbursements. Maintenance of the City’s accounting system including necessary financial reporting and payroll functions. Overseeing assessments for all property in the City for tax purposes. Collection of all monies due the City. Investment of all funds in accordance with guidelines of the City Investment Policy. Annual Operating Program Investing surplus funds in accordance with the City Investment Policy. Reporting the status of expenditures. Maintaining assessment information. Collection of delinquent taxes and special assessments. Billing the water/sewer accounts, tax accounts and miscellaneous accounts receivable. Preparation of bi-weekly payroll for city employees. Preparation of budget. Preparation of State and Federal reports. Note: The Finance Department has changed the look of the quarterly reports to better highlight changes in revenue and expenses. We hope that you find this change beneficial. Please email any comments to jcawley@ci.salisbury.md.us . |
Budget vs Actual
General Fund Revenue
Category |
As of: FY |
1st Quarter Actual $ |
% |
FY04 Original Budget $ |
Real Property Taxes |
04 |
3,171,053 |
43 |
7,420,521 |
|
03 |
2,930,243 |
43 |
6,771,475 |
|
02 |
2,882,787 |
43 |
6,732,325 |
|
|
|
|
|
Personal Property Taxes |
04 |
190,122 |
4 |
5,059,580 |
(See note below) |
03 |
1,571,743 |
30 |
5,241,700 |
|
02 |
1,686,068 |
30 |
5,571,400 |
|
|
|
|
|
Licenses & Permits |
04 |
141,557 |
11 |
1,320,240 |
|
03 |
186,751 |
27 |
689,440 |
|
02 |
84,106 |
12 |
712,900 |
|
|
|
|
|
Grants |
04 |
309,259 |
17 |
1,862,010 |
|
03 |
349,972 |
13 |
2,597,126 |
|
02 |
525,505 |
20 |
2,569,133 |
|
|
|
|
|
Fees |
04 |
201,006 |
22 |
895,300 |
|
03 |
204,478 |
23 |
879,400 |
|
02 |
210, 285 |
27 |
770,240 |
|
|
|
|
|
Parking |
04 |
29,629 |
21 |
139,550 |
|
03 |
29, 260 |
18 |
164,150 |
|
02 |
52,319 |
50 |
104,350 |
|
|
|
|
|
Red Light Camera |
04 |
47,475 |
21 |
230,000 |
|
03 |
54,300 |
15 |
361,000 |
|
02 |
- |
0 |
117,000 |
|
|
|
|
|
Miscellaneous |
04 |
48,092 |
20 |
246,390 |
|
03 |
84,004 |
32 |
259,697 |
|
02 |
96,997 |
27 |
358,226 |
|
|
|
|
|
Capital & Transfers |
04 |
- |
0 |
1,593,409 |
|
03 |
1,202 |
0 |
993,292 |
|
02 |
13,140 |
1 |
2,111,300 |
|
|
|
|
|
Total General Fund |
04 |
4,138,193 |
22 |
18,767,000 |
|
03 |
5,411,953 |
30 |
17,957,280 |
|
02 |
5,551,207 |
29 |
19,046,874 |
|
|
|
|
|
|
|
|
|
|
Notes: Personal Property Taxes for FY-04 show the effect of software problems experienced during the 1st Quarter. The problems have been solved and the 2nd Quarter results will offset this reduction. |
Budget vs Actual
General Fund
Department |
Expense Category |
1st Quarter Actual $ |
% |
FY04 Original Budget $ |
FY03 Adjusted Budget $ |
City Council |
Salaries |
8,938 |
27 |
32,751 |
28,067 |
|
Expenses |
7,081 |
15 |
46,595 |
16,390 |
|
Capital Outlay |
- |
0 |
- |
- |
|
|
|
|
|
|
City Clerk |
Salaries |
27,550 |
26 |
104,454 |
88,307 |
|
Expenses |
3,708 |
17 |
21,210 |
16,670 |
|
Capital Outlay |
- |
0 |
- |
1,470 |
|
|
|
|
|
|
Mayor |
Salaries |
61,403 |
26 |
232,964 |
214,411 |
See Note #1 |
Expenses |
32,719 |
30 |
110,540 |
68,930 |
|
Capital Outlay |
- |
0 |
1,300 |
- |
|
City’s Contingency |
- |
0 |
- |
43,623 |
|
Community Promotions |
90,700 |
55 |
163,950 |
163,650 |
|
|
|
|
|
|
Elections |
Expenses |
5,727 |
15 |
37,950 |
2,900 |
|
|
|
|
|
|
Finance Department |
Salaries |
55,098 |
23 |
235,552 |
182,319 |
|
Expenses |
22,900 |
36 |
62,793 |
71,278 |
|
Capital Outlay |
- |
0 |
60,450 |
37,111 |
|
Independent Audit |
13,141 |
80 |
16,400 |
25,115 |
|
|
|
|
|
|
Purchasing |
Salaries |
38,950 |
26 |
152,280 |
138,363 |
|
Expenses |
7,906 |
18 |
42,795 |
39,795 |
|
Capital Outlay |
- |
0 |
- |
- |
|
|
|
|
|
|
City Attorney |
Expenses |
- |
0 |
10,000 |
216,377 |
|
|
|
|
|
|
Expenses |
Expenses |
- |
0 |
64,968 |
54,920 |
|
|
|
|
|
|
Human Resources |
Salaries |
646 |
6 |
10,350 |
10,550 |
|
Expenses |
11,226 |
14 |
79,500 |
76,500 |
|
|
|
|
|
|
Expenses |
Expenses |
1,031 |
1 |
113,500 |
131,500 |
|
|
|
|
|
|
Municipal Buildings |
Gov’t Office Bldg. |
1,023 |
1 |
102,840 |
82,843 |
|
Poplar Hill Mansion |
1,903 |
5 |
40,700 |
31,498 |
|
|
|
|
|
|
Police Services |
Salaries |
1,331,676 |
22 |
5,969,793 |
5,138,587 |
|
Expenses |
348,132 |
34 |
1,015,470 |
997,667 |
|
Capital Outlay |
5,504 |
6 |
87,004 |
114,697 |
|
|
|
|
|
|
Communications |
Salaries |
91,186 |
25 |
357,817 |
328,358 |
|
Expenses |
8,784 |
15 |
59,056 |
54,821 |
|
Capital Outlay |
- |
0 |
67,750 |
52,000 |
|
|
|
|
|
|
Animal Control |
Salaries |
16,642 |
25 |
66,666 |
57,485 |
|
Expenses |
24,884 |
44 |
56,552 |
56,347 |
|
Capital Outlay |
- |
0 |
- |
20,905 |
|
|
|
|
|
|
Traffic Control |
Salaries |
62,033 |
28 |
219,775 |
177,689 |
See Note #2 |
Expenses |
16,698 |
16 |
102,300 |
95,550 |
|
Capital Outlay |
4,630 |
4 |
112,000 |
78,003 |
|
|
|
|
|
|
Fire Administration |
Salaries |
986 |
5 |
21,832 |
19,513 |
|
Expenses |
1,427 |
19 |
7,500 |
12,349 |
|
|
|
|
|
|
Firefighting |
Salaries |
508,673 |
26 |
1,956,414 |
1,738,732 |
|
Expenses |
73,636 |
22 |
333,060 |
320,783 |
|
Capital Outlay |
2,702 |
37 |
7,380 |
53,430 |
|
|
|
|
|
|
Volunteer Firemen |
Salaries |
1,283 |
8 |
17,000 |
17,000 |
|
Expenses |
2,758 |
10 |
28,860 |
29,400 |
Dive and Rescue Unit |
Expenses |
2,537 |
42 |
6,000 |
6,000 |
Marine Surface Unit |
Expenses |
146 |
3 |
4,500 |
4,500 |
|
|
|
|
|
|
Bldg. Housing & Zoning |
Salaries |
128,148 |
26 |
494,185 |
455,641 |
|
Expenses |
30,382 |
24 |
125,900 |
122,860 |
|
Capital Outlay |
- |
0 |
22,000 |
21,400 |
|
|
|
|
|
|
P. W. Engineering |
Salaries |
197,918 |
24 |
823,393 |
820,905 |
|
Expenses |
34,032 |
24 |
143,737 |
299,603 |
|
Capital Outlay |
- |
0 |
43,200 |
- |
|
|
|
|
|
|
Roadways |
Salaries |
86,111 |
24 |
358,845 |
293,484 |
|
Expenses |
159,462 |
20 |
802,400 |
950,733 |
|
Capital Outlay |
- |
0 |
66,300 |
104,866 |
|
|
|
|
|
|
Highway Lighting |
Expenses |
110,352 |
25 |
447,000 |
447,911 |
|
Capital Outlay |
- |
0 |
33,000 |
73,107 |
|
|
|
|
|
|
Street Cleaning |
Salaries |
34,387 |
29 |
118,878 |
88,215 |
See Note #2 |
Expenses |
1,601 |
15 |
10,411 |
10,588 |
|
Capital Outlay |
25,627 |
99 |
26,000 |
26,012 |
|
|
|
|
|
|
Waste Collection & Disposal |
Salaries |
67,326 |
27 |
245,717 |
254,507 |
See Note #2 |
Expenses |
120,351 |
19 |
635,400 |
648,100 |
|
Capital Outlay |
- |
0 |
127,400 |
63,600 |
|
|
|
|
|
|
Recycling |
Salaries |
24,483 |
27 |
90,831 |
75,151 |
See Note #2 |
Expenses |
1,529 |
9 |
17,000 |
14,500 |
|
Capital Outlay |
29,617 |
62 |
48,000 |
31,379 |
|
|
|
|
|
|
Vehicle Maintenance |
Salaries |
65,352 |
28 |
229,479 |
201,797 |
See Note #2 |
Expenses |
25,009 |
16 |
156,810 |
180,982 |
|
Capital Outlay |
- |
0 |
1,800 |
4,800 |
|
|
|
|
|
|
Municipal Zoo |
Salaries |
109,253 |
28 |
383,733 |
338,113 |
See Note #2 |
Expenses |
34,550 |
22 |
155,750 |
141,041 |
|
Capital Outlay |
- |
0 |
19,250 |
83,468 |
|
|
|
|
|
|
Carpenter Shop |
Salaries |
23,751 |
23 |
105,383 |
90,867 |
|
Expenses |
5,255 |
22 |
23,850 |
30,870 |
|
Capital Outlay |
- |
0 |
2,300 |
30,130 |
|
|
|
|
|
|
Park Maintenance |
Salaries |
56,357 |
29 |
193,286 |
170,810 |
See Note #2 |
Expenses |
14,416 |
24 |
60,750 |
86,914 |
|
Capital Outlay |
3,519 |
2 |
234,300 |
97,200 |
|
|
|
|
|
|
Insurance |
Salaries |
(18,778) |
0 |
16,336 |
1,131,450 |
See Note #3 |
Expenses |
142,151 |
100 |
141,805 |
160,000 |
|
|
|
|
|
|
Miscellaneous |
Salaries |
- |
0 |
2,000 |
7,329 |
See Note #1 |
Expenses |
- |
0 |
100,000 |
10,000 |
|
|
|
|
|
|
|
|
|
|
|
|
Transfers |
Total Transfers |
- |
0 |
20,000 |
31,280 |
|
|
|
|
|
|
|
Total General Fund |
4,408,129 |
23 |
18,767,000 |
18,716,016 |
|
|
|
|
|
|
|
Salaries |
2,979,371 |
24 |
12,439,714 |
12,067,650 |
|
Expenses |
1,357,158 |
25 |
5,367,852 |
5,754,788 |
|
Capital Outlay |
71,599 |
7 |
959,434 |
893,578 |
|
|
|
|
|
|
|
TOTAL |
4,408,129 |
23 |
18,767,000 |
18,716,016 |
NOTES: First Quarter General Fund Expenses The City has not closed the books for FY03 due to the complexity of implementing the new GASB Reporting Model. This means that there may be some revenue and expenses that are overstated in the enclosed report. These figures will be adjusted and the second quarter totals will be correct. Note #!: City Contingency fund was changed in FY04 from the Mayor’s Department to the Miscellaneous Department. Note #2: Salary accounts for Public Works contain overtime related to Hurricane Isabel. Repayment will come from FEMA for most of these expenditures. Note #3: Each Department’s Salary category for FY04 contains the health insurance expense that was formerly budgeted in the Insurance Department. |
Other Fund Performance
Account |
1st Quarter Actual $ |
% |
FY04 Original Budget $ |
1st Quarter Actual $ |
% |
FY03 Adjusted Budget $ |
|
|
|
|
|
|
|
Parking Fund |
|
|
|
|
|
|
Revenue |
130,984 |
26 |
511,000 |
143,727 |
32 |
451,212 |
Expenses |
12,653 |
24 |
511,000 |
82,301 |
18 |
463,180 |
|
|
|
|
|
|
|
Debt Service Fund |
|
|
|
|
|
|
Revenue |
280,352 |
23 |
1,206,000 |
419,364 |
41 |
1,012,287 |
Expenses |
426,869 |
35 |
1,206,000 |
381,114 |
34 |
1,132,849 |
|
|
|
|
|
|
|
Water and Sewer Fund |
|
|
|
|
|
|
Revenue (1) |
2,227,739 |
29 |
7,799,000 |
2,162,205 |
26 |
8,385,098 |
Expenses |
1,900,602 |
24 |
7,799,000 |
1,693,700 |
27 |
6,298,736 |
|
|
|
|
|
|
|
Marina Fund |
|
|
|
|
|
|
Revenue (2) |
11,020 |
24 |
45,430 |
15,326 |
27 |
57,782 |
Expenses (2) |
20,752 |
46 |
45,430 |
51,779 |
84 |
61,965 |
|
|
|
|
|
|
|
EMS Fund |
|
|
|
|
|
|
Revenue (3) |
400,816 |
20 |
2,037,000 |
531,841 |
24 |
2,184,843 |
Expenses |
378,637 |
19 |
2,037,000 |
325,676 |
15 |
2,164,009 |
|
|
|
|
|
|
|
Septage Fund |
|
|
|
|
|
|
Revenue |
3,840 |
6 |
68,000 |
3,200 |
7 |
47,584 |
Expenses |
4,559 |
7 |
68,000 |
5,735 |
9 |
66,460 |
Notes: (1) The Revenue for the Water and Sewer Fund reflects an 8% increase in sewer rates. (2) The General Fund no longer subsidizes the Marina Fund and the intent of the FY04 budget is to make it self supporting. (3) The revenue in the EMS Fund is down due to staffing problems, the revenue should be caught up by the end of the second quarter. |
Investment Report
First Quarter FY04
City Investments |
Amount $ |
September Rate |
|
|
|
Working Funds - Overnight Repos |
1,258,339 |
0.435% |
|
|
|
Investments |
|
|
MLGIP |
18,157,147 |
1.02% |
MLGIP - Health Escrow |
381,954 |
1.02% |
|
|
|
Selected Interest Rates |
October 13th Rate |
|
|
|
|
Federal Funds |
1.00% |
|
Certificates of Deposit - 1 Month |
1.07% |
|
Treasury Bills - 6 Months |
0.99% |
|