FIRST QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2004
PURCHASING DEPARTMENT
1. RESPONSIBILITIES
The Purchasing Department is responsible for all purchasing for the City. Responsible for the supervision of the Parking Authority Administration. The Purchasing Agent serves as Secretary for the Board of Standardization. Responsible for the monthly preparation of the Diesel Fuel User Tax Report to the Comptroller of the Treasury in Annapolis.
2. ANNUAL OPERATING PROGRAM
a. Supervise, control and process all City purchases.
b. Maintain correspondence and services to the various City departments.
c. Responsible for preparation of various monthly and quarterly reports.
3. ANALYSIS OF ACTIVITY AND ACCOMPLISHMENTS
City Council Meetings, July 14, 28, August 11, 25, September 8, 22, 2003.
A. July 10, 2003 - Mtg with John Pick and Rick Dwyer re: Transit System issues.
B. July 15, 2003 - Project Review Board Mtg.
C. July 17, 2003 - Verizon Demo at Salisbury Police Department.
D. July 18, 2003 - Mtg with Pete Richardson @ City Yard re: City Auction.
E. July 23, 2003 - Mtg with Dick Anderson; Council Worksession re: Downtown Development
Proposals.
F. July 31, 2003 - Contract 103-04 A/E for Chipman Elevator opens.
G. August 4, 2003 - Mtg with Palmer Gillis, Bruce Patterson & John Pick re: Development Proposals
H. August 5, 2003 - Mtg with Palmer Gillis, Bruce Patterson, John Pick, Mayor Tilghman and Tom
Becker.
I. August 6, 2003 - Council Worksession re: Development Proposals.
J. August 7, 2003 - Pre-Construction Mtg re: Lake St. Contact Bldg and Dugouts; CCDC Mtg.
K. August 8, 2003 - Mtg with Dick Anderson.
L. August 13, 2003 - Risk Management Meeting.
M. August 15-25, 2003 - Director Of Procurement at NIGP Conference, Nashville, TN.
N. August 26, 2003 - Contract 103-04 A/E for Chipman Center Opens. No Response.
O. August 27, 2003 - Employee Handbook Meeting.
P. September 3, 2003 - Meeting re: Development Proposals.
Q. September 4, 2003 - Meeting re: Maryland Dove; Pre-Bid Mtg re: Contract 102-04 City Vehicles.
R. September 11, 2003 - Meeting w/John Howard from Verizon; MPPA Meeting in Annapolis.
S. September 12, 2003 - Meeting w/John Pick/Rob Mulford; Contract A-9-04 FD/EMS Uniforms
Opens.
T. September 15, 2003 - Meeting with Mayor’s Staff.
U. September 16, 2003 - Contract 102-04 City Vehicles Opens.
V. September 17, 2003 - Meeting w/Jim Harrington (Bennet Security), John Jacobs and Jim Rapp.
4. PROBLEMS AND CORRECTIVE ACTION
None.
5. STATISTICS
NUMBER OF PURCHASE DOCUMENTS
|
FIRST QTR FY ‘04 |
FIRST QTR FY ‘03 |
DIFFERENCE |
Purchase Orders |
117 |
111 |
+6 |
Payment Authorizations |
189 |
197 |
-8 |
Request for Quotations |
19 |
12 |
7 |
Contracts Awarded |
12 |
15 |
- 3 |
AMOUNT OF PURCHASES
|
FY ‘04 |
FY ‘03 |
DIFFERENCE |
Purchase Orders |
$1,302,442.33 |
$1,668,336.60 |
- $365,894.27 |
Payment Authorizations |
$638,067.38 |
$226,017.99 |
+ $412,049.39 |