SECOND QUARTER – REVIEW AND ANALYSIS
FISCAL YEAR 2005
PURCHASING DEPARTMENT
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City Council Meetings: October 11/25, November 8/22, December 13/20, 2004.
A. October 1, 2004: Mtg w/Erin Armstrong w/Nextel; Mtg w/David See and Jerry
Bennett re: EMS Billing.
B. October 4, 2004: Council Worksession
C. October 5, 2004: Contract 104-05 City Vehicles Opened.
D. October 6, 2004: Contract 1-05-PUMP Opened.
E. October 7, 2004: Mtg. re: Pay & Classification Review Committee.
F. October 8, 2004: Mtg. w/Badger.
G. October 14, 2004: Mtg. w/Medical Claim Aid (Denton, MD).
H. October 15, 2004: Mtg. w/Hill, O’Brien & Gere, and Chip Messick.
I. October 18, 2004: Interview w/Singer Group; Contract 106-05 Surplus Rescue
opened; Contract 105-05 Snow Removal Opened; FY’05
Lease/Purchase Quotes due.
J. October 19, 2004: Mtg. w/Dick Anderson and Fred Harris.
K. October 20, 2004: Pre-Construction Mtg. for NECR (2).
L. October 21, 2004: NAPM Delmarva Mtg.
M. October 25, 2004: Mtg. w/John Pick re: Singer Group.
N. October 27-29, 2004: Director in Philadelphia for NIGP Conference.
O. November 2, 2004: Mtg. w/John Pick re: CCDC
P. November 4, 2004: Pre-Bid Mtg. for Contract 108-05 Modular Office Building.
Q. November 5, 2004: Mtg. w/Singer Group; Employee Committee Mtg.
R. November 9, 2004: Energy Conference (Towson, MD).
S. November 10, 2004: Risk Management Mtg.
T. November 15, 2004: CIP Mtg. w/John Pick
U. November 16, 2004: Mtg. w/Department Heads and The Singer Group.
V. November 17, 2004: Mtg. w/Mayors Council on Disabilities.
W. November 18, 2004: Customer Service Seminar.
X. November 19, 2004: Contract 108-05 Opened; Mtg. w/Mayor.
Y. November 23, 2004: Mtg. w/John Jacobs.
Z. December 2, 2004: Progress Mtg. re: NECR (2).
AA. December 3, 2004: Mtg. w/Matt Hedger re: GIS; RFP 2-04 Marina Privatization
Opened.
BB. December 6, 2004: Interviews for Temporary Employee; Council Worksession.
CC. December 7, 2004: Interview; Mtg. w/Ray Birch; CCDC Mtg.
DD. December 8, 2004: Interview; Mtg. w/Walt Smullen @ City Yard.
EE. December 10, 2004: Phone Conference w/Dick Anderson.
FF. December 13, 2004: Interview.
GG. December 21, 2004: Pre-Bid Mtg. Contract 9-04-BR Pedestrian Bridge .
HH. December 22, 2004: Mtg. w/Cathy Carter Medical Claim Aid.
4. PROBLEMS AND CORRECTIVE ACTION
None.
5. STATISTICS:
NUMBER OF PURCHASE DOCUMENTS
Year-To-Date
2nd Qtr. 2nd Qtr.
Description FY’04 FY’05 Diff. FY’04 FY’05 Diff.
Purchase Orders
Payment Authorizations 220 225 + 5 409 481 +72
Request for Quotations 15 5 -10 34 12 -22
Contracts Awarded
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AMOUNT OF PURCHASES
Description FY’04 FY’05 Difference
Purchase Orders $491,476.30 $4,404,631.80 + $3,713,155.50
Payment Authorizations $516,171.50 $ 552,875.91 + $ 36,704.41
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YEAR-TO-DATE
Description FY’04 FY’05 Difference
Purchase Orders $1,993,918.63 $5,141,408.14 + $3,147,489.51
Payment Authorizations $1,154,238.88 $1,718,314.35 + $ 564,075.47
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