THIRD QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2003
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review & Analysis).
2. Annual Operating Program - (See First Quarter - Review & Analysis).
3. Analysis of Activity and Accomplishments:
A. January 7- Mtg w/Tom Friedericks/BT Perimeter Fence; Mtg @ City Service Center; RFP #6-03 Fire Station Proposals open.
B. January 8, CCDC Mtg re: parking rates/meters in front of Post Office.
C. January 15, Goals Meeting
D. January 16, Mtg w/Palmer in Mayors Office re: Downtown development.
E. January 17, Mtg w/CBIZ re: pension study.
F. January 21, Prebid Mtg A-4-03 Rental Uniforms;104-03 Boundless Playground Opens; Mtg w/Bob Sweet of Corporate Express.
G. January 22, Performance Appraisals Training WCYCC; Mtg w/T Knoll of Cintas re: Rental Uniforms.
H. January 23, Mtg w/Bob Payne of Telewire.
I. January 24, Mtg w/Mark Miller WCBOE and Verizon Phone; Mtg w/committee on Fire Department; RFP 7-03 Lighting & Connectivity Study opens.
J. January 28, Mtg w/Michelle & Howard L re: e-recycling; RFP 03 Fire Station #1 Review.
K. January 29, Mtg w/Tieder re: progress.
L. February 3, Purchasing Agent took Oath of Office in Clerks Office.
M. February 4, Mtg w/Mayor re: non-city lots; Teleconference w/Chip & John Jacobs.
N. February 6, George, Miles & Buhr interview for Fire Station #1.
O. February 7, Review Mtg for Lighting/Connectivity; Mtg w/John Pick, Jim Bosworth & Tony Evans re: moving farmer’s market downtown.
P. February 10, Davis, Bowen & Friedel interview for Fire Station #1.
Q. February 13, Contract A-4-03 Rental Uniforms opens.
R. February 14, turned in Parking Budget.
S. February 18, Mtg w/Brad Bellaccio @ Chamber.
T. February 19, Council Worksession re: residential permit pkg and pkg clerk.
U. February 20, Maryland Energy Institute Conference (on panel), Wye Mills, MD.
V. February 21, Mtg w/Mark Augustus of Delmarva Two-Way Radio.
W. February 25, Mtgs w/Design Atlantic, Davis Bowen & Friedel, and RBA.
X. February 27, Pre-Bid Mtg for Contract 105-03 Audit.
Y. March 4, Mtg w/Dick Anderson, Blvd Theater Committee, Mike Snyder (Aesops).
Z. March 6, Mtg w/Earl Wells and Cori re: asset control.
AA. March10, Contract 117-02 opens, Mtg w/John Cawley, Mtg w/Rob Mumford
of Market Street.
BB. March 11, eMaryland Market Place training in OC (C. Turner/J. Price).
CC. March 12, RFP # 1, 11, and 12 open.
DD. March 13, Mtg w/D Drewer - MSH Pkg Lot #10, Mtg w/R. Taylor re: Lot 15.
EE. March 14, Mtg w/ Jack Lori & Debbi re: Connectivity, Contract 105-03 Opens.
FF. March 24-26, Purchasing Agent in Philadelphia for Parking Industry Exhibition.
GG. March 29, Mtg w/Jeff Marshall at City Yard.
4. Problems and Corrective Action Taken
None
5. Statistics
NUMBER OF PURCHASE DOCUMENTS
3rd Qtr. 3rd Qtr. Year-To-Date
Description FY’03 FY’02 Diff. FY’03 FY’02 Diff.
Purchase Orders 113 118 -5 302 401 -99
Payment
Authorizations 186 82 +104 548 466 +82
Request For Quotes 14 28 -14 37 77 -40
Contracts Awarded 2 3 -1 18 14 +4
AMOUNT OF PURCHASES
Description 3rd Qtr. FY ‘03 3rd Qtr. FY ‘02 Difference
Purchase Orders $754,227.27 $569,879.06 + $184,348.21
Payment $260,851.66 $336,561.44 - $75,709.78
Authorizations
YEAR-TO-DATE
Description FY’03 FY’02 Difference
Purchase Orders $2,437,161.40 $3,344,410.82 - $907,249.42
Payment
Authorizations $1,115,471.36 $1,272,445.34 - $156,973.98