THIRD QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2004
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review and Analysis).
2. Annual Operating Program - (See First Quarter - Review and Analysis).
3. Analysis of Activities/Accomplishments:
A. January 5, 2004 - Contract 4-04-SWM opened
B. January 6, 2004 - Contract 1-04-W Circle Ave Water Main opened
C. January 12, 2004 - Mtg w/Al, Greg, Dave and Ron at WWTP
D. January 14, 2004 - Mtg w/John Pick re: Residential Permit Parking Ordinance
E. January 21, 2004 - Contracts 21-03-S&W/22-03-S&W/23-03-W (Wor-Wic) opened;
Contract 06-04-BR Picnic Island Bridge Pre-Bid Mtg.
F. January 22, 2004 - Attended Fire Department training @ Headquarters; Mtg w/Bob
Skinner and Debbie Stam re: Boundless Playground
G. January 23, 2004 - Energy Mgmt Training @ Salisbury P.D. and Salisbury Zoo
H. January 28, 2004 - Mtg w/John Pick and Dick Anderson (phone)
I. January 29, 2004 - Mtg w/John Pick, Jim Bozworth and Jay re: Farmers Market
J. January 30, 2004 - Mtg w/ICD, Debbie Stam, Chris Derbyshire
K. February 2, 2004 - Attended EXCEL training
L. February 4, 2004 - Phone mtg w/Dick Anderson; Participated in Procurement Card Webinar
M. February 5, 2004 - Participated in NIGP Webinar
N. February 11, 2004 - Risk Management Mtg
O. February 12, 2004 - Mtg w/Frank Hoge of Atlantic Marine
P. February 20, 2004 - Pre-Bid Mtg - Fire Station #1
Q. February 23, 2004 - Mtg w/John Pick
R. February 24, 2004 - Mtg w/Munis; Mtg w/County, Dick Anderson & John Pick; Bids opened
21-03-S&W, 22-03-S&W, 23-02-W (Wor-Wic)
S. February 26, 2004 - Pre-Bid Mtg Contract 2-04-BR Mill St Bridge
T. February 27, 2004 - Mtg w/Debbie Stam, Chris Derbyshire and
Bob Skinner re: Boundless Playground
U. March 2, 2004 - Mtg w/Joe Sowinsky and Chip Messick re: Wor-Wic;
Mtg w/Rob Mulford & John Pick
V. March 4, 2004 - Mtg w/Ben Drumm & Ken Hutchinson w/Verizon
W. March 5, 2004 - Mtg w/John - Pre-Salisbury Festival
X. March 8, 2004 - Mtg w/Dick Anderson, Frank Buob, Fred Harris and Brad North
Y. March 12, 2004 - Budget Review Meeting
Z. March 16, 2004 - Mtg re: Wor-Wic Bids
AA. March 17, 2004 - Attended Munis Training
BB. March 18, 2004 - Attended Munis Training
CC. March 22, 2004 - Mtg w/Wor-Wic, County and City; Contract 2-04-BR Mill Street Bridge Repairs
DD. March 23, 2004 - Pre-Bid Mtg Contract 31-02-TFA; Munis
EE. March 25, 2004 - Munis Training
FF. March 29, 2004 - Contract 111-04 Fire Station #1 Renovations
4. PROBLEMS AND CORRECTIVE ACTION
5. STATISTICS:
NUMBER OF PURCHASE DOCUMENTS
|
3rd Qtr. |
3rd Qtr. |
|
Year-To |
-Date |
|
Description |
FY’03 |
FY’04 |
Diff. |
FY ‘03 |
FY’04 |
Diff. |
Purchase Orders |
113 |
108 |
-5 |
302 |
297 |
-5 |
Payment Authorizations |
186 |
187 |
+1 |
+48 |
548 |
596 |
Request for Quotes |
14 |
10 |
-4 |
-5 |
37 |
32 |
Contracts Awarded |
2 |
4 |
+2 |
18 |
16 |
-2 |
AMOUNT OF PURCHASES
Description |
3rd Qtr. FY ‘03 |
3rd Qtr FY ‘04 |
Difference |
Purchase Orders |
$754,227.27 |
$772,803.43 |
+ $18,576.16 |
Payment Authorizations |
$260,851.66 |
$393,705.70 |
+ $132,854.04 |
YEAR-TO-DATE
Description |
FY ‘03 |
FY ‘04 |
Difference |
Purchase Order |
$2,437,161.40 |
$2,766,722.06 |
+ $329,560.66 |
Payment Authorizations |
$1,115,471.36 |
$1,547,944.58 |
+ $1,115,471.36 |