THIRD QUARTER - REVIEW AND ANALYSIS
FISCAL YEAR 2003
PURCHASING DEPARTMENT
1. Purchasing Department - (See First Quarter - Review & Analysis).
2. Annual Operating Program - (See First Quarter - Review & Analysis).
3. Analysis of Activity and Accomplishments:
City Council Meetings: January 20/24, February 14/28, March 14/28, 2005
A. January 3, 2005: Council Worksession
B. January 5, 2005: Mtg. w/Jeff Burkhardt w/Construction Dynamics Group; Interview/Nathan with Coastal Marinas.
C. January 6, 2005: Attended budget training session on Munis.
D. January 10, 2005: Mtg. w/Hill
E. January 12, 2005: Purchasing Agent in Bowie, MD re: Design Documents & Construction Claims.
F. January 13, 2005: Interviews for Public Works Department.
G. January 14, 2005: Interviews for Public Works Department; Pre-Bid Mtg. for Chipman Wheelchair Contract.
H. January 18, 2005: Mtg. w/Hill and O’Brien & Gere Engineers; Contract 9-04-BR Pedestrian Bridge Opened.
I. January 19, 2005: Mtg. w/John Pick re: Marina Property.
J. January 21, 2005: Department Energy Managers mtg. w/Dick Anderson for update and projects.
K. January 25, 2005: Council Worksession
L. January 26, 2005: Contract 109-05 Chipman Wheelchair Lift Opened.
M. January 27, 2005: Mtg. w/Padraic Gray/Chip Messick re: Scada.
N. February 3, 2005: Progress Mtg. on NECR (2).
O. February 9, 2005: Risk Management Mtg.
P. February 10, 2005: Attended Energy Management Employee Mtg.
Q. February 11, 2005: RFP 3-05 Construction Management Services for WWTP Opened.
R. February 15, 2005: Participated in AT&T Training via telephone.
S. February 18, 2005: Contract 111-05 Pre-Bid Mtg. for Triple Combination Pumpers.
T. February 22, 2005: Pre-Bid Mtg. Contract 113-05 Renovations to Fire Station 1.
U. February 23, 2005: Contract 109-05 Rebid Wheelchair Lift Addition for Chipman.
V. February 24, 2005: Mtg. w/John Pick & Rob Mulford; Pre-Construction Mtg. for City Pedestrian Bridge.
W. February 25, 2005: Turned in Purchasing & Municipal Buildings Budget; Construction Management Committee for RFP 3-05 Mtg.; RFQ 4-05 for Contract 114 & 115-05 Contractor’s Technical Qualifications Opened.
X. March 2, 2005: CCDC Mtg; CDG Presentation.
Y. March 3, 2005: Contract 111-05 Pumpers Opened; NECR (2) Progress Mtg.
Z. March 4, 2005: Hill Presentation.
AA. March 8, 2005: Breakfast at Zoo Education Center; Mtg w/Dave Winslow & Will Smith re: scheduling of Polymer Bid; Contract 113-05 Fire Dept. Station 1 Opened.
BB. March 9, 2005: Parking Budget turned in; Pre-Construction Mtg w/TEE for Wheelchair Lift Contract.
CC. March 10, 2005: Purchasing Staff to Linthicum for MPPA.
DD. March 15, 2005: Mtg. w/Singer Group.
EE. March 18, 2005: Municipal Buildings Budget turned in.; Mtg. w/Larry Zimmerman, CDG
FF. March 22, 2005: Pre-Bid Mtg. for Contract 13-05-Roof.
GG. March 24, 2005: Conducted Purchasing training for Zoo employees.
HH. March 30, 2005: Mtg w/John Pick and Mitch Nathanson re: Marina
4. Problems and Corrective Action Taken
None
5. Statistics
NUMBER OF PURCHASE DOCUMENTS
3rd Qtr. 3rd Qtr. Year-To-Date
Description FY=04 FY=05 Diff. FY=04 FY=05 Diff.
Purchase Orders 108 121 + 13 297 362 + 65
Payment
Authorizations 187 291 + 104 596 764 + 168
Request For Quotes 10 9 - 1 32 21 - 11
Contracts Awarded 4 1 - 3 16 14 - 2
AMOUNT OF PURCHASES
Description 3rd Qtr. FY >04 3rd Qtr. FY >05 Difference
Purchase Orders $772,803.43 $816,717.79 + $43,914.36
Payment $393,705.70 $479,816.38 + $86,110.68
Authorizations
YEAR-TO-DATE
Description FY=04 FY=05 Difference
Purchase Orders $2,766,722.06 $5,958,125.93 + $3,191,403.87
Payment
Authorizations $1,547,944.58 $2,198,130.73 + $ 650,186.15