SECOND QUARTER – REVIEW AND ANALYSIS

 

                         FISCAL YEAR 2006

 

PURCHASING DEPARTMENT

 

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  1. Purchasing Department – (See First Quarter – Review and Analysis).
  2. Annual Operating Program – (See First Quarter – Review and Analysis).
  3. Analysis of Activities/Accomplishments:

      City Council Meetings: October 10/24, 2005, November 14/28, 2005, December 12, 2005

 

  1. October 3, 2005:  Council Work session re: Marina Property and Shore Transit Lease Renewal.
  2. October 12, 2005:  Pre Bid Meeting for 101-06 Front End Loader.
  3. October 13, 2005:  Meeting with Chief See and Bill Gordy
  4. October 14, 2005:  CIP presentation to City Administrator
  5. October 17/18, 2005:  New Fire Station HQ Kickoff Meeting.
  6. October 20, 2005:  Meeting with Telewire re: new city phone system
  7. October 24, 2005:  Marina Commission Meeting @ City Yard.
  8. October 31, 2005:  Contract 101-06 Front End Loader & RFP 2-06 Beaverdam Creek Opened
  9. November 7, 2005:  Contract A-12-06 Borrow Excavation & Topsoil opened; Council Work session re:  Parking Lot #12 proposals.
  10. November 15, 2005:  Contract 109-06 Total Robotic Station opened.
  11. December 14, 2005:  Pre Bid Meeting14-06-W Well Rehab Park Wells 8A & 16A.
  12. December 19, 2005:  Council Work session for CIP Presentation.

     

4.  PROBLEMS AND CORRECTIVE ACTION

     None.

 

5.  STATISTICS:

 

NUMBER OF PURCHASE DOCUMENTS

 

                                                                                          Year-To-Date

 

                                          2nd Qtr.      2nd Qtr.

Description                         FY’05        FY’06     Diff.         FY’05              FY’06              Diff.

Purchase Orders                 131            121         +10         241                  290                  +49

Payment Authorizations       225            228         +  3         481                  437                  -44      

Request for Quotations           5            8             +  3           12                  17                    + 5

Contracts Awarded                              8                                4                  12                   + 8

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                                    AMOUNT OF PURCHASES

 

Description                                     FY’05                          FY’06                          Difference        

Purchase Orders                             $4,404,631.80             $1,277,773.66      - $3,126,858.14

Payment Authorizations                   $552,875.91                $540,026.39          - $12,849.52

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                                    YEAR-TO-DATE

 

Description                                     FY’05                          FY’06                          Difference        

Purchase Orders                             $5,141,408.14             $16,253,544.61     +$11,112,136.47

Payment Authorizations                   $1,718,314.35             $1,783,944.21       - $65,629.86

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