Processing Action
Team/Permitting Review
Site Plan Process Task
Force
Minutes of Meeting of
December 12, 2006
Present:
Meeting Discussion Points:
Bill Gordy made opening
remarks. He said from the emails he had
received regarding the last meeting, he felt that there was a general consensus
that it was time to make the team’s recommendations. Brock added that the recommendations need to
be agreed on by the whole group and then presented to the Mayor.
PAT Recommendation #1- Fill new staff positions as soon as possible. Effective immediately.
PAT Recommendation #2- Establish a form of electronic communication to
communicate policy and procedural changes or concerns from Public Works,
including a timeline to implement the change, and way for consultants who are
already in the middle of a project to apply for a waiver. Effective immediately.
PAT Recommendation #3- Outsource design review. Develop guidelines that will qualify what
work will be outsourced. Determine who
qualifies as an outsource vendor by pre-qualification. Set terms and conditions that apply to the
selected outsource vendor’s performance.
Establish system to pay for
additional review fees for 3rd party review services.
Set and maintain timeframe
for Salisbury Public Works plan review.
Set by size of development, reviewer should make it clear to the
consultant at submittal the review timeframe that applies. Public Works should give the developer/
consultant the choice of paying an additional fee for 3rd party
review based on Public Works review backlog.
PAT Recommendation #4- Establish mandatory concept design submittal and
review meeting with the City, the design consultant, and the owner to discuss
the feasibility of the development proposal, identify any significant issues
and concerns the proposal will need to address, specific site plan submittal
requirements, and technical studies required.
From concept design review,
Public Works issues a design criteria summary letter that addresses all
significant design requirements. All
parties agree that final designs that meet these requirements will be
approved.
Make submittal of concept
design a required step in the Planning & Zoning review process. Include Public Works comments and design
criteria in staff report to Planning & Zoning.
PAT Recommendation #5- Allow for issuance of grading permit without a
recorded subdivision plat. This will
need a change in City Ordinance.
PAT Recommendation #6- Salisbury Public Works will provide an updated
checklist for plan submittal (should be the same as used in the plan review
process), which may be used as rejection guidelines.
Allow Public Works the
option of pseudo-reject drawings by reviewing full submittals as a “concept
review”. Instead of a full review, allow
the drawings to be sent back to the consultant to rectify major design issues
prior to Public Works fully reviewing the drawings.
PAT Recommendation #7-Upgrade Salisbury Public Works design standards to
match current Public Works practices and policies. Hold a workshop for City reviewers and
consultants together to review/learn what these new design policies and
preferences. Limit design review scope
by Salisbury Public Works to public utilities, right-of-ways, and stormwater
management.
PAT Recommendation #8- Plan comments should be divided into two sections,
one for the developer and one for the consultant, and accompanied by a
red-lined plan indicating the comment change or modification required. Comments should be clear and specific to the
mistakes made, general and vague comments should not be permitted.
At the next meeting the team
will finalize these recommendations with